Employment opportunities

The IT, Property and Security team is a small team responsible for the provision of a wide range of services that underpin the agency’s Corporate and Operational capabilities.  These services include but are not limited to ICT Infrastructure, Cloud, Network services, End User Computing, Cyber and Physical Security and Property services. As a member of this team, you will be exposed to a wide variety of administrative duties, projects, initiatives and technologies. 

As the IT, Property and Security Administrative Officer, you will be responsible for providing administrative support across the wide range of services provide by the team. 

Responsibilities include: 

• Providing administration support for ATSB Business Systems.
• Managing assets, including IT equipment, phones, headphones, stocktake, disposals.
• Undertaking software procurement and license management. 
• Assisting with the management of ATSB’s fleet, including procurement activities, coordination and maintenance of ATSB fleet vehicles. 
• Managing ATSB's telecommunications, includes ATSB contract management, mobile phone maintenance, replacement and procurement, Help Desk, Web SMS, and Telstra Account. 
• Monitoring and responding to all queries in the ICT and Business services shared mailboxes. 
• Maintaining accurate information on ICT & Business Services Intranet site. 
• Assisting other procurement activities for IT, Property Security, and Business as Usual (BaU) functions.
• Undertaking mail services for the ATSB.
• Assisting other team members with administration tasks and other initiatives, as required.

What you’ll need to succeed in this role

As a member of a small team with a very wide remit, it is necessary to reduce single points of failure and to provide supporting roles and redundancy, particularly across many administrative functions across the business units. 

In this role you will be required to assist other team members with tasks or on occasion provide additional support due to planned and unplanned leave, including:

• Assist with project related procurement, as required
• Assist with electronic and physical records management activities
• Assist with property management.

The IT, Property and Security team is a small team responsible for the provision of a wide range of services that underpin the agency’s Corporate and Operational capabilities. These services include but are not limited to ICT Infrastructure, Cloud, Network services, End User Computing, Cyber and Physical Security and Property services. As a member of this team, you will be exposed to a wide variety of duties, projects, initiatives and technologies. 

As the Project Manager and Procurement Lead, you will have a strong customer service focus and be responsible for performing these roles across a range of functions duties across the areas of responsibility.  You should have excellent organisational skills, able to focus on multiple projects at once and enjoy working in a small agency and a diverse team environment.

Responsibilities include:

• Managing multiple projects and initiatives for the IT, Property and Security team, includes scope, schedules, budgets, outcomes and reporting. 
• Leading the effective operation of a Project Management Office. 
• Managing end-to-end procurement processes, from business needs analysis to identifying, selecting and implementing the preferred supplier. 
• Ensuring compliance with PGPA procurement policies and guidelines.   
• Security services for ATSB personnel including security clearances, Office Pass Access, staff on-boarding, and on-call after hours site security.
• Ensuring ATSB security policies and practices align with legislative and regulatory requirements.
• Assisting other team members with administration tasks and other initiatives, as required. 

What you’ll need to succeed in this role

Our ideal candidate will demonstrate:

• a knowledge of procurement, frameworks, policy, and inter-related dependencies to enable successful implementation of projects, initiatives, operational requirements, and to provide objective advice to senior management and stakeholders. 
• the ability to adapt effective communications, tailored to the various audiences is of high value; as a small agency you will be required to engage with all levels of staff through to the Executive.
• an ability to troubleshoot, identify and resolve problems of a complex nature.  Analysis of these complex problems will require the ability to think laterally and to consider system and operational interdependencies and impacts, and to present clear pathways to satisfactory outcomes based on evidence. 
• a desire for self-identifying opportunities for agency and capability improvement and to work effectively with other subject matter experts for delivery.  A commitment to working collaboratively with supervisor to validate success criteria and to ensure quality in delivery.
• project management experience and a desire to manage effective outcomes, often with competing priorities and changing stakeholder groups on a diverse series of projects spanning IT, Property, Physical and Cyber security.
• an ability to clearly communicate goals and objectives to others and to effectively communicate the reasons for decisions and recommendations.
• the ability to build and sustain positive relationships with team members, stakeholders, clients and contractors for the positive benefit of the agency goals and service delivery expectations. 
• the ability to invest in their own development, meeting high standard of performance and quality, and investing in the development of junior personnel.
• personal responsibility and accountability for achieving goals and outcomes.